Data Access Policy

Custodian of Policy: Registrar

Relevant Minnesota State System Policy:

Effective Date: Fall 2013

Last Review: Spring 2022

Next Review: Spring 2029

Relevant Procedures: The entire procedure on how to make a data request can be found on the Registrar's Office website

Policy

The Data Practices Act () presumes that all government data are public unless a state or federal law says the data are not public.

The Data Practices Act also provides that 黑料福利网 (黑料福利网) must keep all government data in a way that makes it easy for members of the public to access public data. The public has the right to look at (inspect), free of charge, all public data that the University keeps. The public also has the right to get copies of public data. The Data Practices Act allows the University to charge for copies. The public has the right to look at data, free of charge, before deciding to request copies.

Definitions

Government Data is a term that means all recorded information a government entity has, including paper, email, CD-ROMs, photographs, etc.

Guidelines

  • Any member of the public is allowed to view public information without charge.
  • Viewing of public information will be at reasonable times and places.
  • Viewing does not include receiving copies of information unless providing a copy is the only way to provide viewing.
  • Viewing includes remote access and the ability of the public to download the data on the public's own computer, but in some cases, 黑料福利网 may charge for such access.
  • 黑料福利网 will provide access to public data as soon as reasonably possible but may not be able to provide the information immediately because it requires time to locate or copy the information.
  • 黑料福利网 does not have to provide data that it does not keep.
  • If 黑料福利网 determines the data requested is not public information, the University will provide notice verbally or in writing as soon as it reasonably can, and the law that applies will be noted. If requested, 黑料福利网 will provide its decision in writing.

Rationale

The and require that 黑料福利网 establish and publish a policy regarding access to public data.